Preparing for the Personal Process of Estate Settlement
Boomers, Gen X, Millennials, and Gen Z: No matter where an individual sits on the family tree, they all need to be planning—together—for the inevitable death of a family member.
When an individual loses a parent, sibling, or child, there are so many emotions at play. Few people even have the capacity to even think about estate affairs. They need time to reflect, grieve and heal; and yet, the bills must be paid, life insurance claims must be filed, and inheritances must be sorted. That’s where a multi-family office comes in—they are there to help individuals cope with the tangibles and intangibles, before, during, and after significant life events.
Preparing for death and facing its aftermath presents two of life’s most uniquely challenging moments—where complex legal requirements collide with intensely personal decisions and responses. As a multi-family office manages the legal and organizational intricacies of estate settlement, they are uniquely equipped to guide families through the six steps of this highly personal process with compassion and thoughtful consideration for family dynamics.
Step 1: Consulting with Legal and Financial Experts
This first step can be both the simplest and the hardest: contacting an attorney and CPA. It may only require one short phone call, but even that can seem impossible when an individual is in shock or despair. A multi-family office can act as the trustee, executor, advisor, or simply an administrative team, but no matter which role they assume, they can help an individual take that first step—and they’ll do it with complete professionalism and empathy.
Step 2: Locating Critical Paperwork
If an individual or family has a prior relationship with a multi-family office, they’ll most likely have their will, trust, and other legal documents on file. If not, the multi-family office team will begin the process of locating and verifying those files as well as identifying trustees, beneficiaries, and heirs while the individual or family tends to more personal matters. A multi-family office will track down outlying assets and papers, such as a military discharge or marriage certificate, and they’ll manage the many legal forms required for complex estates. Every item in the estate will be secured, inventoried, and properly distributed.
Step 3: Managing Everyday Business
In this stage, a multi-family office tends to do everyday business that an individual or family is too busy to handle. They’ll ensure bills are paid, appointments are canceled, and all pending items on an individual or family’s checklist are processed, down to that credit still owed at the country club. Acting with the legal authorization of the estate trustee, a multi-family office can file insurance claims and close out accounts in the name of the deceased, while also checking off the minor stuff, like notifying the personal trainer or rescheduling the dog groomer. Nothing is too small. A multi-family office understands what an overwhelming checklist an individual or family faces when there’s a funeral to plan and relatives to contact, on top of the everyday complexity of affluent households.
Recently, Whittier Trust had a client who asked just one thing: to get their mother’s car title transferred to the Department of Motor Vehicles. Everyone knows that there’s no such thing as a simple transaction with the DMV, but for a client advisor, making those phone calls and filling out all that paperwork with the necessary documentation and signatures—is rewarding as they know they helped someone when it was needed most.
Step 4: Overseeing the Allocation of Assets
After resolving debts and establishing the full scope of all financial accounts and other assets, a multi-family office can manage the distribution of personal property—anything from who gets granddad’s favorite rocking chair to how multimillion-dollar assets will be divided, including vacation houses and art collections. In addition to making sure the income and estate taxes are paid, a multi-family office can help facilitate family interactions at these tough times, sensitively but methodically executing the instructions of the trust instrument while ensuring everyone understands the outcomes.
Step 5: Finalizing An Estate
An individual may have heard that it can take years to fully settle an estate—and that if even one item is overlooked or mishandled, it can cause months of delays. This is all true.
Even when an individual has a trust in place before death, there are courts involved, and it’s almost always a drawn-out process. On average, it takes nearly 600 hours and more than 16 months to settle an estate. However, a multi-family office can take this immense burden of time off of an individual and follow every detail through to completion with a loving heart. An individual or family doesn’t have to put their lives on hold trying to figure out whether Form 709 comes before or after probate notifications, because a multi-family office will be handling it with an experienced and comprehensive team including an attorney and accountant for as long as it takes to finalize the estate.
Step 6: Preserving Family Inheritance
This final stage encompasses the ongoing administration of family legal and business affairs as needed. Clients are often surprised to find that closing the estate doesn’t necessarily give them personal closure. Inheritance can be complicated. An individual’s life has been disrupted, and they might not know how to manage new wealth, or they might be feeling certain pressures from other family members. Perhaps an individual inherited their father’s mint-condition 1958 Corvette, but they have no space or use for it. Maybe their sister is upset that they were given the pearl earrings she wanted. A multi-family office can provide support to beneficiaries, who may have inherited assets they’re not sure how to handle. They can help newly minted decision-makers with stewardship of family assets and take the worry out of investing, so an individual and the whole family can move securely into this new phase of their life.
For more information about Estate Planning, Trust Services or what a multi-family office can do for you, start a conversation with a Whittier Trust advisor today by visiting our contact page.
From Investments to Family Office to Trustee Services and more, we are your single-source solution.
